The Program Information Form will be open for digital submission from May 1 - May 31, 2024.
What is the Program Information Form?
The Program Information Form provides a pathway for out of school time programs to collect high quality, intentional programmatic data. Such data can provide programs with valuable information to improve program quality, including current program offerings, youth and family demographics, representation of staff demographics as they relate to youth demographics, program strengths, and areas for improvement. Please use the data collected in the Program Information Form for your benefit: to assess program quality, develop and strengthen relationships with your partnering schools and districts, and demonstrate the impact of your program to your community, potential funders, and policy makers (Afterschool Alliance, 2014, pg. 2).
How is the data collected through the Program Information Form used?
The Program Information Form provides the Utah Afterschool Network with vital information on the overall climate and makeup of afterschool programs throughout the state of Utah. The Utah Afterschool Network will apply the information you provide to assess growth and utilization of programs, identify gaps in afterschool coverage around the state, and inform our afterschool advocacy and education efforts. The information you provide is vital to our efforts to identify program successes and needs and may be utilized in future State of Afterschool reports, as well as our annual State of Afterschool - Year At A Glance reports. The Utah State Board of Education, Department of Workforce Services – Office of Childcare, and Utah Education Policy Center may use the information you provide in this Form. The Program Information Form is also used to annually update the Find A Program Map on our website.
DOWNLOAD THE FORM: FY24 Program Information Form | Fillable PDF
Best Practices for Submission:
- The Program Information Form is not the end-of-year report for either DWS, OCC, or USBE funded programs. Each of these state agencies will contact you with information to submit end-of-year reports. If your program does not have funding from the Department of Workforce Services, Office of Child Care or the Utah State Board of Education, please contact UAN to be assigned a Program ID number.
- Access the Program Information Form early in the school year to ensure that you are gathering the information required in the Form.
- Before beginning your online submission, we advise that you download and complete the Fillable Program Information Form PDF (linked in orange text above). Submitting the program information form is easier when you have collected all data and information in advance, and then use the completed PDF as your guide to complete your online submission. You should also have your Quality Tool Submission from the fall. Contact your OST Specialist if you need a copy of your submission.
- Plan for 10-15 minutes (per site) for digital submission of the form, as long as you've filled out the PDF ahead of time.
Thank you for taking the time to collect and submit this information, and for all you do to serve youth and families throughout the state!
If you have any questions about the data you need to collect, or filling out the form, please reach out to your OST Specialist or email us at .